Key Responsibilities

Procurement & Supplies:
Monitor and manage office supplies, stationery, and procurement requirements to ensure timely availability without overstocking or shortages.
Asset Management:
Maintain accurate records of organizational assets including IT equipment, furniture, and other infrastructure items.
Facility & Utility Oversight:
Ensure timely payments of office rent, utilities, and internet services. Liaise with landlords and service providers as necessary.
Regulatory Compliance:
Oversee the renewal and maintenance of legal documents such as trade licenses, fire safety certifications, and other statutory requirements.
Vendor Coordination:
Manage relationships with third-party vendors including cleaning, repair, and maintenance services. Ensure service level expectations are met.
Event & Meeting Logistics:
Coordinate internal events such as team meetings, training sessions, and organizational gatherings.
Documentation & Record Keeping:
Maintain both physical and digital records of bills, contracts, agreements, and correspondence in a structured and retrievable manner.
Team Supervision:
Provide guidance and task supervision to junior administrative staff. Ensure task completion and maintain discipline within the admin team.
Reporting & Communication:
Prepare and share weekly and monthly administrative reports using Google Sheets and Google Docs. Communicate updates to relevant stakeholders in a timely manner.

Required Qualifications & Attributes

Proven integrity and high ethical standards; must have a clean background with no criminal record.
Excellent negotiation and interpersonal skills, particularly with vendors and service providers.
Proficiency in Google Workspace (Docs, Sheets, Drive) and basic reporting.
Strong organizational and time-management capabilities.
Ability to manage field visits and operational responsibilities beyond the office environment.

Performance Metrics (KPIs)

Timely completion of all regulatory renewals and payments
Accurate and up-to-date inventory and asset records
Cost-efficiency and accountability in procurement
Quality vendor service delivery
Timely submission of administrative reports

🧭 Operational Context

At HealthOS, the Admin Officer plays a hybrid role in both office and field operations. This role is responsible for managing supplies, overseeing vendor and facility needs, maintaining records, ensuring compliance with legal and administrative requirements, and supporting junior admin staff. Strong reporting habits and Google Workspace proficiency are expected.

This quiz assesses your understanding of day-to-day administrative operations, problem-solving, coordination, and documentation discipline.